Pre-Conference Workshop:  22 November   |  Park Inn by Radisson Newlands & Southern Sun Newlands

Conference:  23 - 25 November  |  Baxter Theatre, Park Inn by Radisson Newlands & Southern Sun Newlands

General Information


The Workshops on the 22nd November will take place at The Southern Sun Newlands and The Park Inn by Radisson Newlands, which are situated right next to each other.

From the 23rd – 25th Nov the conference plenary sessions will take place at the Baxter Theatre from 08h30 to 11h00.

Delegates will then be transported to hotels nearby where the parallel sessions will take place for the rest of the day

The parallel sessions will take place at the Southern Sun Newlands and Park Inn by Radisson, Newlands.



Workshops (Park Inn by Radisson & Southern Sun Newlands Hotels): The registration desk will be located in the Foyer of the Park Inn by Radisson Hotel, 10 Hemlock Street, Newlands.
Cocktail Function (Two Oceans Aquarium): The registration desk will be located in the Foyer of the Two Oceans Aquarium, Dock Road, V&A Waterfront, Cape Town.
Conference – Plenary Sessions (Baxter Theatre): The registration desk will be located on the 1st Floor, in front of the Concert Hall at the Baxter Theatre, Main Road Rondebosch.
Conference – Parallel Sessions (Southern Sun Newlands & Park Inn by Radisson Hotels): There will be information desks in the foyers of both hotels.

For Lost & Found items please contact the registration desk staff.

Registration Desk times
Tues 22 Nov     08:00am – 16:00pm – Park Inn by Radisson
Tues 22 Nov     17:00pm – 19:00pm – Two Oceans Aquarium
Wed 23 Nov      07:30am – 10:00am – Baxter Theatre
Wed 23 Nov      10:30am – 16:00pm – Park Inn by Radisson & Southern Sun Newlands
Thurs 24 Nov    07:30am – 10:00am – Baxter Theatre
Thurs 24 Nov    10:30am – 16:00pm – Park Inn by Radisson & Southern Sun Newlands
Fri 25 Nov         07:30am – 10:00am – Baxter Theatre
Fri 25 Nov         10:30am – 16:00pm – Park Inn by Radisson & Southern Sun Newlands

Name Badges are to be worn at all times during the conference, or entrance to the various talks will not be allowed.



BAXTER THEATRE | Details will be supplied at the Registration Desk daily
SOUTHERN SUN NEWLANDS | Details will be supplied at the Conference Info Desk daily
PARK INN BY RADISSON | Details will be supplied at the Conference Info Desk daily



Lunch will be served at the two hotels only. Please note that your name badge will have a Colour Coded Sticker which will indicate at which hotel you will be served lunch.

We request that you please stick to having lunch at your allocated hotel so that we have control as to the number of meals served at each hotel.



Wednesday 22 November 2016 – Two Oceans Aquarium, V&A Waterfront. Drinks tickets for the Cocktail will be in your name badge pouch.



Thursday 24 November 2016 – Kirstenbosch Botanical Gardens, Kirstenbosch
Please ensure when attending the tour on the Thursday evening that you bring along your ticket for the Kirstenbosch Tour.
Transport will be provided from Southern Sun Newlands at 4pm and return transfer after the dinner to Hotels/Guest Houses that we have on the conference website.



Thursday 24 November 2016 – Moyo Restaurant, Kirstenbosch
Please ensure when attending the dinner on the Thursday evening that you bring along your dinner ticket.
Transport will be provided from Southern Sun Newlands at 5:30pm and return transfer to Hotels/Guest Houses that we have on the conference website.



Presentations should be handed to the Audio Visual staff on a memory stick/flash drive in the various meeting rooms, during the break prior to your talk. Please inform the technician in the venue if your presentation has sound or video clips.



The official Conference language will be English.



Police: 10111 | Ambulance: 10177 | Cape Town International Airport: 021 9371200



Cape Town and the Western Cape are considered among the most beautiful areas in Africa. Characterised by a cultural melting pot of Indonesian, French, Dutch, British and German settlers, the local Khoisan (Bushman & Hottentot) tribes and the Bantu tribes from the north, the pristine coastline with its white sandy beaches, the magnificent countryside with its bountiful rivers, wetlands and dams, and the unique flora kingdom, together with a “Mediterranean-like” climate and friendly community, make it a perfect destination for any visitor. Cape Town is the legislative capital of South Africa, and the historic buildings of the Houses of Parliament are situated in the Cape Town city centre. Situated at the foot of Table Mountain, the Cape Town Central Business District is a relatively small area, which allows for easy exploration on foot. Numerous excellent hotels, loft apartments, trendy restaurants and bars can be found in the heart of the city and along the coast. Take a trip up Table Mountain; visit the Victoria & Alfred Waterfront, with over 270 shops, a wide selection of restaurants and art and craft markets. Last, but not least, take the trip to Robben Island, where Nelson Mandela was formerly incarcerated. The City Central area offers a wide range of attractions and activities and the visitor can experience the “Mother City” at her best.



For information or to book airport transfers contact Robin Troup, Q.T.S (Quality Touring Services), This email address is being protected from spambots. You need JavaScript enabled to view it. - tel: +27 82 657 2334



Please note that check-in time at guest houses and hotels is usually after 14h00. If you arrive early and your room is not available, ask your guest house/hotel to store your luggage until you are able to check in.



The unit of currency in South Africa is the South African Rand (ZAR) and is indicated with a capital R so that, for example, three Rand and fifty cents would be written R3.50. South Africa has a decimal currency system with one Rand equalling 100 cents. Denomination of Rand notes are R200, R100, R50, R20, and R10 and of the coins are R5, R2, R1, 50c, 20c and 10c. The following exchange rates were applicable at time of sending out this document: 1 United States Dollar = ZAR 14.00 | 1 Euro = ZAR 16.00
Facilities for cashing traveller’s cheques are available at banks (operating hours are Monday - Friday 09:00 - 15:30, Saturdays 08:30 - 11:00) and at most hotels. Banks are closed on Sundays. Foreign exchange agencies are open during the week and on Saturdays. Most Automatic Teller Machines (ATM) are open 24 hours and are located at most banks. International credit cards (Visa, Diners Club, MasterCard and American Express) are accepted at the majority of hotels, restaurants and shops.



The taxi rate varies between companies and runs at about R10/km and is advisable to ask for a fare estimate before you agree. Unicab – 0822 250 250 / Elite Taxi – 0861 635 483 / Cab Express – 021 448 1616 / Exite Taxi - 021 448 4444 / Affordable taxi – 072 296 3518 / Cabs on Call – 021 522 6103 / Grab a Cab – 021 556 6344 / Marine taxi – 021 434 0434 / Sea Point taxi – 021 434 4444 / Rikki Taxi – 0861 745 547.

The MyCiTi bus that goes into the city (Civic Centre and V&A Waterfront). The airport service operates between 20 and 24 hours a day at a cost of R57.00 one way. It departs every six to 30 minutes, depending on demand. MyCiTi also has a wide network of routes in and around the city.
You will be able to pay for this card at the airport, and load money onto the card for a single/return trip. For more details regarding fares, go to: http://myciti.org.za/en/myconnect-fares/fare-calculator/



The electricity supply in South Africa is 220 - 240 volts, 50 Hz. The connection for appliances is a round three-pin plug. Most hotels provide dual-voltage two-pin razor sockets (100-120 volts and 220-240 volts). Adaptors will be on loan from the registration desk.



There are no compulsory vaccination requirements for persons entering South Africa although a certificate for yellow fever may be required if you are entering from certain South American or sub-Saharan African countries. Certain parts of the country have been designated as malaria risk areas. If you intend travelling to one of these areas, it is essential that you take prophylaxis before arrival and whilst in the area. Protective clothing and insect repellents should also be used. Cape Town is a malaria risk free area. South African doctors and dentists are highly trained professionals and hospitals are well equipped. Participants are requested to make their own arrangements with respect to health insurance prior to departure and consult their local general practitioner for personal expert advice. For international travel and health advisories please visit the WHO website at www.who.int/ith or www.cdc.org. It is safe to drink tap water throughout South Africa. However, for those who prefer bottled mineral water, this is readily available in various stores. Smoking is prohibited by law in most public buildings in South Africa (airports, Cape Town International Convention Centre, restaurants etc) except in designated smoking areas.



The HELTASA/ICED Conference accepts no liability for any personal injury, loss or damage of property belonging to or additional expenses incurred by congress participants either during the congress or as result of delays, strikes or any other circumstances.
Participants are requested to make their own arrangements with respect to health and travel insurance.



For those participants who have not previously visited South Africa, or Cape Town, and are concerned about personal safety, we wish to assure all visitors that Cape Town is like any other major city with areas with greater or reduced risk of crime. Common sense will ensure a trouble free and enjoyable congress and vacation. The area around Rondebosch, Newlands and adjacent hotels is safe and well monitored at all times but we advise that you do not walk alone after dark in unpopulated streets. Ostentatious displays of wealth should be avoided at all times. During the conference, the information desk at the conference and your hotel’s concierge will be able to assist you with information on places to visit and the appropriate means of transport.



Most shops in the city centre and suburbs open between 08h00 and 17h00 to 17h30 hours. Shops in major shopping malls open at 09h00 and close at 19h00 hours or later (especially at the V&A Waterfront), even on Sundays and most public holidays. Government agencies still keep to traditional weekday only hours. Most banks close at 15h30 hours, and have limited Saturday morning opening times. Muslim-owned businesses close at noon on Fridays and re-open at 13h00 hours.



Gratuities are expected in South Africa. A guideline for visitors is the following: Airport porters ZAR 5.00 per item, taxis 10%, waiters and waitresses in restaurants 10%.



Most international traveller’s cheques are accepted, provided they are in an acceptable currency and may be cashed at most banks. Many hotels and shops also provide this service.



VAT of 14% is levied on nearly all goods and services. Foreign tourists may claim back VAT paid on items that will be taken out of the country. Original tax invoices, foreign passport, plus all the items on which a refund is claimed, must be presented at the VAT Refund Administration Office or an appointed RSA Customs and Excise Official on departure, and the total VAT on these items will be refunded.



November in Cape Town is the beginning of summer. Dawn arrives just before 07h00 and the sunsets at around 19h30. The weather is generally fair but occasional rainy and windy days can occur. Mornings are cool in the early morning and moderate heat towards the afternoon, evenings can be cool especially if there is a breeze. Maximum daytime temperatures range from 20ºC to 33ºC.


We greatly look forward to welcoming you in Cape Town!

Sincerely –

Members of the Local Organising Committee, and